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How do I know which cubicle system is right for me?

There are a few different factors to keep in mind when choosing cubicles for your office.

Task. Why are you purchasing systems furniture for your office?  Do you have a group of telemarketing or telecommunications employees that need a small workstation?  Are you attempting to promote group dynamics with a “bullpen” arrangement?  Do you want to provide a managerial office to a few employees for meetings and conferences?  Keep your needs in mind, as they will strongly dictate the type of systems furniture you need to purchase.  Make sure to tell your systems furniture dealer exactly what you need your cubicles for—they will be one of your “best friends” in the process of selecting and purchasing the right system.

Flexibility.  Do you plan on moving offices in the next few years?  Will you eventually need to rearrange the current workspace to accommodate more employees?  Will you eventually need these cubicles to serve a different sort of worker?  If so, you may want to choose a system that allows you to rearrange components to fit a variety of needs.  There are systems available that can work for several situations—be sure to let your office furniture dealer know about your need for flexibility.

Durability.  Most systems furniture is made to last for many years—but to get a good estimate of how long you can expect a system to last, look at the warranty.  And since cubicles and systems furniture are both long-term commitments, make sure that your dealer is committed to carrying and servicing the line that you purchase so that you can make the most of your office cubicles with the least amount of hassle. 

Look.  Each systems furniture manufacturer may have several lines of cubicles and systems furniture, and each may have a slightly different look.  When choosing your cubicles, you should not only keep in mind what you need them for, but where you need them.  Will the cubicles be one of the first things a potential customer sees when walking into your office?  If so, you may wish to consider the fabrics, finishes, and overall look of the systems furniture very carefully.  However, the converse is true as well—if the cubicles won’t have a chance to negatively (or positively) impact a potential customer’s view of the company, you can often save money by choosing overstocked options or refurbished or slightly older models.  Again, ask your office furniture dealer about what she or he has to offer you. 

Price.  When choosing your price range, it is important to not only keep your budget in mind, but the impact of your cubicle decision on your employees.  While you may be able to save $100 a cubicle by going with a certain model, that model may not be the most effective choice.    After all, can you really put a price on the efficiency of

Designers.  Perhaps the most important component of the systems furniture purchasing process is the designer with whom you will be working.  Many systems furniture and cubicle vendors will create a layout of your office on the computer, and then work with that model to customize your cubicle arrangement to your liking.  There is also an entire profession of people who design effective and pleasing workspaces, so you could hire your own designer as well.  Either way, you should provide your office designer with the most information possible about your office, your hopes for the workspace, and your plans for the future.  The more informed they are about your systems furniture needs, the more they can put their considerable expertise and experience to work for you!

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